Document Control Clerk (Contract)

Location:	Kitchener, ON, 000000
Employee Type:	Contract
Experience:	0 - 2 years
Education:	Bachelor degree
Travel Required:	none

Aecon Group Inc. is an industry-leading construction and infrastructure development company at the forefront of our economy’s strongest growth sectors – Infrastructure, Energy, Mining. Aecon and its subsidiaries provide services to private and public sector clients throughout Canada and on a selected basis internationally. Aecon is pleased to be recognized as one of the Best Employers in Canada.

Position Overview:

• Responsible for the functioning and utilization of the “SharePoint” system for the project
• Use and update a project distribution Matrix for use in documentation communication via transmittal, memo or email in DMS systems
• Responsible for the functioning and utilization of the “Aconex” system for the project
• Provide team members with training and guidance
• Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in the DMS system in accordance with procedures and requirements for metadata for reporting/auditing
• Manage and coordinate the metadata and the process of storage for documents into the DMS system by all internal and external parties
• Identifying and escalating processing issues or other system issues to the project Document Control Manager in a timely manner
• Highlighting to Document Control Management immediately if processing targets cannot be met (24 hour turnaround)
• Maintaining confidentiality of all project documentation
• Assist in Creation/Communication/implementation and maintenance and auditing of all Aecon required contract submittals
• Report on all outstanding or unapproved submittals
• Printing, Filing, Copying, Scanning
• Uploading documents to DMS system (Aconex training will be provided)
• CD, burning etc. WinZip
• Minutes of Meeting (scribe and prepare)
• Participating in other project document control initiatives or data management tasks under the direction of the project Document Control Manager
• Allocating project document/drawing numbers as required per guidance of the Document Control Manager and procedures
• Assisting in turnover of deliverable documentation when and as required as defined in project procedures
• Assisting the Document Control Manager in setting up hard copy filing system with wet signature hard copy filing
• Assisting Document Control Manager in handover of system to client preparing binders
• All other duties as assigned

Qualifications:

• Excellent written and verbal communication skills
• Strong attention to detail
• Excellent organizational skills
• Ability to multi-task and meet deadlines in a fast paced environment
• Intermediate working knowledge of Microsoft Office Applications such as but not limited to:
• MS Project, Excel, Word, Outlook, PowerPoint
• Intermediate/advanced working knowledge of Portable Document format software such as but not limited to:
• Adobe Acrobat
• Bluebeam
• Proficient in electronic file management e.g. Explorer and WinZip
• Ability and flexibility to quickly learn other software tools as required
• Prior experience working with Quality and Engineering documentation preferred but not required

Interested candidates may apply directly through our Careers Website under "View Jobs": http://www.aecon.com/Careers/View_Jobs.