Associate, Office Services


Location: Montreal, QC, H3B 4G7
Employee Type: full time
Experience: 2 - 5 years
Education: Associate degree
Travel Required: none


A Wealth of Opportunity awaits you at DundeeWealth 
As the successful candidate you will have the opportunity to...
  • Facilitate and service all departments and properties within the company from purchasing supplies, storage requirements, the delivery of mail and courier services.
  • Build a strong relationship with all internal departments.


Key Responsibilities:


  • Maintain onsite office supplies;
  • Manage and staff the Office Services counter (i.e. signing in FedEx, UPS, mail, sending out Same day Courier Packages etc.,);
  • Provide technical assistance with respect to company machinery (photocopiers, fax machines etc.,);
  • Coordinate on/off site storage requests and requirements;
  • Maintain daily reports on spending costs (re: Cda Post, ICS mail etc.,);
  • Liaison for service requests with respect to building maintenance (re: light replacements, washroom floods etc.,);
  • Sorting & distributing inter office mail (4 x day), Canada Post, ICS, FedEx , Purolator, and all other Courier Packages;
  • Liaison with supply vendors on occasion;
  • Distribution and control of security passes, Toners, Newspapers, Daily CDS runs, Kitchen Supplies & Vending;
  • Assist in the coordination and execution of internal moves & relocations when required;
  • Manage and process invoices related to the Montreal day to day operation;
  • Occasionally assist his/her manager with special projects; and
  • Assist other department in peak by helping them out with their photocopying, etc.


Skills and Experience:


  • College Diploma or University Degree, preferably with a major in Business Administration;
  • Minimum of 2 years relevant mail room experience;
  • Basic knowledge of MS Office (i.e. Excel, Word & Outlook);
  • Good verbal communication & exceptional customer service skills;
  • Ability to cope with stress in a fast-paced environment;
  • Ability to analyze a situation and make quick decisions;
  • Detail oriented with good time management skills;
  • Intermittent physical demands – lifting, moving boxes, etc; and
  • Ability to multi-task. 
Addressing your financial needs as well as your overall health and well-being are top priorities at the Scotiabank Group. We are committed to offering a competitive Total Rewards package.