Portfolio Administrator

• Liaise with portfolio managers, traders as wells multiple brokers and custodians as our lead individual handling corporate actions and proxies.
• Provide direction or assist with all other functions of the immediate team including security setup, account setup and coordination and settlement of private placements.
• Be responsible for various operational activities in support of the Investment Management team.

Key Responsibilities:

• Working with portfolio managers to obtain their direction on various voluntary corporate actions.
• Capturing daily corporate actions notification reports from all custodians and ensuring you understand the event, the risk and required action;
• Submission of corporate actions instructions to custodians in a timely and accurate manner;
• Process entries were required and verify automated entries are in in line with expected transactions based on direction provided to the custodians;
• Manage the proxy voting process including registration, notification, special voting, system configuration and reconciliation.
• Using your analytical skills and sound decision-making methodology to make appropriate business decisions.
• Assist or provide backup coverage in the coordination of security setup and private placement documentation, approval and settlement;
• Participate in the review of processes to improve efficiencies, reduce cost, and mitigate risks (financial and reputational);
• Participate in the testing and implementation of operational enhancements;
• Ensure deadlines are met and appropriate escalations are in place;
• Adhere to department policies and procedures, ensuring compliance; and
• Perform ad hoc duties as assigned.

Skills and Experience:

• University degree – BA, Comm;
• 3-5 years relevant Securities Industry experience;
• CSC certification or actively working towards;
• Proficient in MS Office (i.e. especially Excel & Access);
• Knowledge of Charles River, MPower, SSCNet, GTSS, Bloomberg and Omgeo products is an asset;
• Good knowledge of portfolio management, portfolio accounting and/or brokerage systems;
• Proficient computer skills;
• Good interpersonal and communication skills(both oral and written);
• Highly self-motivated with strong time-management abilities to work in this time sensitive environment; and
• Good analytical and problem resolution skills.

Dynamic Funds is managed by GCIC Ltd., an affiliate of Scotiabank.
Addressing your financial needs as well as your overall health and well-being are top priorities at the Scotiabank Group.