Portfolio Administrator


Location: Toronto, ON, M5C 2V9
Employee Type: full time
Experience: 2 - 5 years
Education: Bachelor degree
Travel Required: none


Dynamic Funds is a fully integrated wealth management firm. It offers a comprehensive range of products and services, spanning every major sector, geographic region and investment discipline. Dynamic's products include open and closed-end investment funds, fee-based, tax-advantaged and customized high-net-worth programs. As one of Canada's leading, integrated wealth management companies, our commitment to fostering partnerships between investors and financial advisors has been unwavering.
A Wealth of Opportunity awaits you at Dynamic Funds
As the successful candidate you will have the opportunity to…
  • Liaise with portfolio managers, traders as wells multiple brokers and custodians as our lead individual handling corporate actions and proxies.
  • Provide direction or assist with all other functions of the immediate team including security setup, account setup and coordination and settlement of private placements.
  • Be responsible for various operational activities in support of the Investment Management team.


Key Responsibilities:


  • Working with portfolio managers to obtain their direction on various voluntary corporate actions.
  • Capturing daily corporate actions notification reports from all custodians and ensuring you understand the event, the risk and required action;
  • Submission of corporate actions instructions to custodians in a timely and accurate manner;
  • Process entries were required and verify automated entries are in in line with expected transactions based on direction provided to the custodians;
  • Manage the proxy voting process including registration, notification, special voting, system configuration and reconciliation.
  • Using your analytical skills and sound decision-making methodology to make appropriate business decisions.
  • Assist or provide backup coverage in the coordination of security setup and private placement documentation, approval and settlement;
  • Participate in the review of processes to improve efficiencies, reduce cost, and mitigate risks (financial and reputational);
  • Participate in the testing and implementation of operational enhancements;
  • Ensure deadlines are met and appropriate escalations are in place;
  • Adhere to department policies and procedures, ensuring compliance; and
  • Perform ad hoc duties as assigned.


Skills and Experience:


  • University degree – BA, Comm;
  • 3-5 years relevant Securities Industry experience;
  • CSC certification or actively working towards;
  • Proficient in MS Office (i.e. especially Excel & Access);
  • Knowledge of Charles River, MPower, SSCNet, GTSS, Bloomberg and Omgeo products is an asset;
  • Good knowledge of portfolio management, portfolio accounting and/or brokerage systems;
  • Proficient computer skills;
  • Good interpersonal and communication skills(both oral and written);
  • Highly self-motivated with strong time-management abilities to work in this time sensitive environment; and
  • Good analytical and problem resolution skills.


Dynamic Funds is managed by GCIC Ltd., an affiliate of Scotiabank.
Addressing your financial needs as well as your overall health and well-being are top priorities at the Scotiabank Group.

We are committed to offering a competitive Total Rewards package.




Dynamic Funds
1 Adelaide Street East, 28th Floor

Toronto, ON M5C 2V9