Event Planner (12 month contract)


Location: Toronto, ON, M5C2V9
Employee Type: Contract
Experience: 8 - 10 years
Education: Highschool GED
Travel Required: 50%


We are over 75 000 Scotiabankers, members of a successful and dynamic global community, in over 50 countries. We work together with a shared vision of an exciting future. Each of us is a respected and valued member of a winning global team
Incorporating the key personal investment and advisory activities within the Scotiabank Group, Wealth Management provides a full range of products and services that encompass retail brokerage, investment management advice, mutual funds and savings products, and financial planning and private client services for affluent clients.
Position Summary:
Work as a member of the Global Wealth & Insurance Events Planning team assisting in the planning, coordination, budgeting and execution of national events for Dynamic Funds, HollisWealth and Scotiabank.
Key Responsibilities:
·Assist in the management of national conferences, meetings and special events
·Meet with internal clients and organizing committees to plan scope and format of events
·Coordinate all logistical aspects of meetings such as:
    • venue selection
    • negotiation and approval of vendor contracts
    • cost projection and budget management for each event
    • rooming lists, ground transportation
    • meeting room set-ups
    • audio visual requirements
    • catering arrangements/menu selection
    • promotional items
    • on-site registration and coordination for larger events
    • coordination of on-site simulation translation/printed materials
·Generate detailed event orders, event agendas and pre/post event reporting
·Coordinate the writing and editing of various marketing collateral pieces in support of the event
·Manage relationships with external vendors, suppliers and agencies.
Skills and Experience:
·College diploma;
·Minimum of 8 years’ experience in corporate event planning
·Events planned at international destinations an asset
·CMP or working towards it is a strong asset
·Financial services industry or Wealth Management experience an asset
·Advanced in MS Office (i.e. Outlook, Word, Excel and PowerPoint)
·Team player, highly flexible
·Excellent organizational and time management skills
·Accuracy and attention to detail
·Ability to multi-task and manage multiple projects
·Excellent interpersonal and client service skills
·Ability to work under time pressure and perform effectively under stress
·Exceptional verbal and written communication skills
·Ability to work independently
·Flexibility to work overtime and travel to attend on-site meetings when required (can be extensive at peak times)
Please Note:  There are 2 contract roles available.  One role supports Dynamic Funds and the other supports Scotiabank/HollisWealth events.
Addressing your financial needs as well as your overall health and well-being are top priorities at the Scotiabank Group.
We are committed to offering a competitive Total Rewards package.




Dynamic Funds
1 Adelaide Street East, 28th Floor

Toronto, ON M5C 2V9